This recruitment will remain open until a sufficient number of qualified applications have been received and may close without prior notice.
Under general supervision, this position provides responsible technical and administrative staff support;performs a variety of duties in all of the following core service areas in the Human Resources Division that include: general office administration and recordkeeping; recruitment and selection; classification and compensation; employee services and benefits administration, including workers' compensation; labor and employee relations, and, employee development and training.
Temporary/Part-Time Appointments:Work hours are flexible with an average of twenty-four (24) hours per week.
Temporary/Part-time appointments do not qualify for City benefits, except for those required by law. The City does not belong to the Social Security system; however, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7.5% of base earnings. The City contributes 2.5% and the employee contributes 5% of base earnings. There are no rights to employment and employment may end with or without cause or advance notice.
Certain City operational budgets may not include funding for mandatedCalPERSemployer contributions; therefore, a qualified candidate who is a current member ofCalPERSmay be restricted from temporary/part-time employment with the City of Downey.
Part-Time shifts may not exceed 999 hours on a fiscal year basis (July 1 through June 30). EXAMPLES OF ESSENTIAL FUNCTIONS
Plan and initiate recruitment selection activities including: composing job announcements and advertisements; reviewing job applications; scheduling, administering, and proctoring examinations; preparing and maintaining Eligibility Lists; and issuing offers of employment to candidates.
Process employee benefit applications and request for disability leave, FMLA, COBRA, over age dependents, retirement, death, and other qualifying events.
Receive, review, and prepare personnel action documents for approval and submittal in
a timely manner for payroll processing.
Conduct new hire orientations, receive and review all employee enrollment and change
forms for accuracy and completeness and appropriate filing and/or handling.
Coordinate activities of the Human Resources Office with other City departments and external support contacts or contracted vendors.
Process Personnel Status Reports (PSRs) and initiate and distribute monthly employee performance evaluation reports.
Participate in and conduct surveys on compensation, employee benefits, and other related areas in support of labor negotiations.
Process workers' compensation claims and maintains employee disability/leave status; serves as staff liaison with City's third party administrator for workers' compensation;
Perform customer service duties on the phone and over the counter involving employment opportunities, employment verification and reference checks, and employee benefit inquiries.
Prepare and maintain personnel records.
Perform general file maintenance.
Perform office administration duties and other administrative tasks as assigned.
Research and gather information for various personnel related reports; prepare routine statistical reports and letters as assigned.
Proofread outgoing division correspondence and communications for completeness, spelling, grammatical, or punctuation accuracy.
Perform other related duties as assigned.
Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be:
Education: High school diploma or equivalent, supplemented by some college level courses in personnel, business, public administration or a closely related field.
Experience: Four (4) years of increasingly responsible administrative support work experience, of which includes at least two (2) full-time years (or equivalent) in a human resources office or related field. Municipal work experience preferred.
Knowledge of: Modern office equipment such as a personal computer, scanning equipment and related software; professional telephone etiquette and effective customer service techniques; personnel policies, practices, and procedures; modern records retention and recordkeeping practices; and, working knowledge of MS Word, Excel, Powerpoint, HRIS systems (Kronos, Eden, NeoGov, etc.).
Ability to: Plan, coordinate, and effectively organize work to meet deadlines; prepare well-written routine correspondence demonstrating good English usage skills including spelling, vocabulary, grammar and punctuation; establish and maintain cooperative and effective working relationships with those contacted in the course of work; type accurately on a typewriter and computer keyboard at a speed of 60 words per minute; make decisions in procedural matters based on learned knowledge and directives; use common sense and reasonable judgment in difficult situations; use tact and discretion on sensitive and confidential personnel matters; maintain the confidentiality of privileged and confidential information; prepare and maintain accurate and complete records and reports using MS Word or Excel; work assigned scheduled demonstrating consistent attendance and reliability.ADDITIONAL INFORMATION
License Requirement: In the event of field duties such as attending training workshops or conducting off-site testing, a valid California Driver's License and an acceptable driving record during the course of employment is required or the ability to utilize an alternative method of transportation to carry out an essential function of the position.
California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program.The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey.An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time.
The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds.
Testing & Selection Process:Allcompletedapplications and supplemental information will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the applicant's preparation for the position. All information supplied by applicants is subject to verification. Those applicants who most closely meet the desired qualifications will be invited to participate in the examination process, which will consist of an appraisal examination weighted 100%.
The appraisal examination may consist of performance testing and/or an oral interview to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.
Oral interviews are tentatively scheduled for the week of August 19th or August 26th.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.
The City of Downey is proudly committed to continuously improving the quality of life for the Downey community by providing excellent service in a professional, ethical, and responsible manner.Our values includeIntegrity, Commitment, Respect, Teamwork, Engagement, Passion, and Excellence.
- Some High School
- High School graduate or equivalent
- Some College
- Associate's Degree
- Bachelor's Degree
- Coursework beyond Bachelor's degree
- Master's Degree or higher
- Less than 1 year
- 1 to 2 years
- 2 to 4 years
- 4 years or more
- Recruitment and Selection
- Classification and Compensation
- Benefits Administration
- Employee Development
- Workers Compensation
- Labor and Employee Relations
- Eden - Tyler Technologies
- Ivos (Adminsure)
- Other (please list)
* Required Question